Where Past Meets Present

Rock County Historical Society

Employment Opportunities

Available seasonal and permanent positions

Permanent Positions

Note: This position will remain posted until filled.

Job Description: Archives Manager

Responsible to: Executive Director

Purpose of the Position

The Archives Manager/Project Manager will oversee the operation and growth of the Charles Tallman Archives and Research Center on the RCHS campus. With a focus toward expanding service to its visitors and virtual access to its historical resources, the Archives Manager will focus on strategically growing new revenue streams for the site and will work with RCHS staff to seek out new engagement opportunities that connect a variety of audiences to their Rock County heritage.

This is a position that is transitioning from a volunteer role to a paid, professional position on the RCHS leadership team. It is created to help drive and fulfill the Society’s Strategic Plan, the Society’s sustainability, and will be instrumental in fulfilling both long and short term goals of the Center.

Duties and Responsibilities

  1. Charles Tallman Archives & Research Center Operations
    1. Serve as the primary liaison of all Center customers and researchers via all communications channels, including walk-ins, email, web-based and telephone.
    2. Manages all acquisitions and deaccession of the Center’s archival collection per the Collections Policy of the Rock County Historical Society.
    3. Is the sole leader and supervisor of the Center’s archives and interns for both the Rock County Historical Society and the Rock County Genealogical Society.
    4. Serves as the primary RCHS liaison to the Rock County Genealogical Society as it relates to Center policies, revenue sharing and administration.
    5. Provides content to aid the Marketing Department for use to promote the Center’s products and programming across all RCHS channels, including; the Finial, RCHS.us website and social media.
    6. Expand the Center’s ability to provide access to its collections to the general public. Develop and expand the Center’s internal content management systems and recommend online systems for integration in the Society’s website and other electronic media to ease public accessibility.
    7. Evaluate and track the P&L for the Center and make recommendations on the Center’s annual budget during the annual budgeting process.
    8. Principles and practices of library/museum archive management, manuscript organization, description, cataloging, access, and metadata practices.
    9. Graphic, audio and moving image formats and the metadata requirements for their access and preservation national standards and practices that govern the cataloging of primary source materials (e.g., Anglo-American Cataloging Rules, MARC21 format, LC name and subject authorities, etc.).
    10. Descriptive content standards from a variety of disciplines (e.g., Describing Archives Content Standard (DACS), Encoded Archival Description, Dublin core, etc.)
    11. Standards and practices for managing sound, visual and digital collection materials.
    12. Digital asset management and organization.
    13. Cataloging technology (e.g., Online Computer Library Center (OCLC), Past Perfect, Machine Readable Cataloging (MARC), etc.).
    14. Collections markup tools (e.g., Encoded Archival Description (EAD), Dublin Core, XML schema, etc.).
  1. Charles Tallman Archives & Research Center Product & Programming Growth
    1. Research, develop and evaluate a menu of Center products and services that aid in historical research and genealogy. Examples include, research services packages, photo reproduction services, house history kits and genealogical programming.
    2. Via the Mid-Year retreat process, develop an annual slate of Center programming that is BOTH contemporary and progressive for an archives, genealogy center or similar facility.
    3. Keep up on emerging trends in the field of archives, genealogy centers or similar facilities by attending online seminars, conferences and the like.
    4. Staff or train volunteers and interns in the execution of all Center programming during and after campus hours.
  1. RCHS Special Projects
    1. Be the primary liaison to provide access or content to and from the Center’s photographs, documents and other related material that is needed by the RCHS staff or board for strategic projects, special events, marketing and the like.
    2. Perform other duties as assigned as requested by the Executive Director.

Special Considerations

This position and ideal candidate for it has a mixture of traditional archives management and operations experience mixed with product development, sales and an entrepreneurial mindset to take archival materials and transform them into products and services for sale that the Rock County community and beyond want to purchase and invest in.

A review of the RCHS’s Strategic Plan & Vision Video is recommended prior to applying.

To view both digitally, visit: http://www.rchs.us/strategic-plan/

Time Commitments

This is a FTE (Full-time) 32-hours/week equivalent position. The Archives Manager will be expected to staff the Center during opening hours which will comprise of a proposed schedule that is below:

The proposed 2017 hours of the Charles Tallman Archives are:

  • Wednesday — 9:00 a.m. to 5:00 p.m.
  • Thursday — Noon to 8:00 p.m.
  • Friday — 9:00 a.m. to 5:00 p.m.
  • Saturday — 9:00 a.m. to 5:00 p.m.

Position Requirements

  • Bachelor’s degree or the equivalent in related experience in a museum or academic archives center, records management or affiliated degree.
  • A minimum of 2-3 years’ experience in archives management, project development, resource development or related field.
  • Aptitude in understanding the nature of an archive, museum library, and their function to serve the public both today and into the future.
  • High level of customer service and personnel management skills to juggle the needs of customers, archives volunteers and the position’s work plan goals.
  • Highly motivated, passionate individual with ability to multitask.
  • Exceptional organizational skills.
  • Ability to manage competing deadlines and work efficiently both autonomously and as a part of a team.
  • Excellent verbal and written communication.
  • Demonstrated ability to work well under pressure.
  • Consummate professional and demonstrated leader.
  • General Computer skills in Microsoft Office and knowledge of other office equipment.

Position Benefits:

This is a salaried position that offers performance incentives based on revenue growth and goals being met. Currently, there are no medical or retirement benefits offer with this position at this time.

How to Apply:

To apply, please forward a cover letter, resume, and contact information for two (2) references via email to the contact below. The position will remain open until an ideal candidate is selected.

For additional questions or inquiries about the position, please contact:

Michael Reuter
Executive Director
608-756-4509 ext. 301


The informational provided in this description has been designed to indicate the general nature and level of work performed by incumbents in this position. This job description is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and work conditions of employees assigned to this job. Management has sole discretion to add or modify the duties of this position and designate other functions as essential at any point in time. Management may also modify working hours and work location at any point in time. This job description is not an employment agreement or contract. The Rock County Historical Society is an equal opportunity employer.

Seasonal Positions

Sorry, there are no seasonal positions currently available.

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How To Apply

Before applying for any open position, first be sure to completely read the position description and requirements.

If you cannot find an answer to your question within the posted job description, please contact RCHS via email. No phone calls regarding your application status, please.

To apply, send your application materials to the contact person listed within the job description.